Job Title: Program Assistant
Reports to:  Executive Artistic Director
 

General Job Description:

Act as executive administrative assistant to EAD
 

Schedule. Coordinate, and assist with oversight and coordination of logistics regarding Internships, Parent Assistance Program and Parent Association

Schedule and coordinate monthly staff and parent meetings
 

Co-write and enforce studio policy
 

Train staff and interns in customer service
 

Handle emergency coverage situation for EAD and artistic teaching staff

Follow up with special projects and monitor their completion

Manage day to day aspects of studio:
Inventory and ordering

Supervising Maintenance

Preparation for Room rentals

Customer service:
Client account maintenance
Processing contract returns, holds, and terminations
Client complaints/customer service issues
Answer questions about pricing, packages, policies
Check in classes



Events:
Table/vend at health fairs, community events etc.
Attend community events as a representative and ambassador

Assist  with maintenance and implementation of UDA uniform inventory and sales

Responsibilities will include but are not limited to working directly with the Managing Director on reserving facilities for performances
as well as investigating these facilities for proper lighting and sound for show dates

Assist with UDC studio company or school performance bookings

Assist in the maintenance and set up of studios for daily classes
 

Supervise management and updating of email mailing lists for marketing

preparing correspondence for show dates and meetings; booking facilities for performances and be responsible for costume arrangements and maintenance.

 

Requirements:

Knowledge of Business Administration and Adminstrative Assistance

 

Preferred familiarity with studio software and excel, Organized Self starter, Able to reach deadlines

Experience managing interns

Customer service experience

Enthusiastic about  the UDA Way training system and its offerings

 

Please email cover letter and resume to uptowndanceacademyuda@gmail.com
or Uptown Dance Academy, 1425 Amsterdam Ave, Suite 5G, New York, NY10027

Thank you!