SUMMARY DESCRIPTION:

The Mark Morris Dance Group seeks a full-time Payroll/HR Administrator whose primary responsibility is overseeing the payroll process for approximately 200 full-time, part-time and seasonal employees. This position supports the entire organization, interacting regularly with all supervisors as well as all employees and independent contractors employed by the organization. In addition to superb attention to detail and accuracy, excellent interpersonal and communication skills are critical to the success of this role. Reporting to the Chief Financial Officer and working closely with the HR Business Partner, the Payroll/HR Administrator joins the organization at a pivotal moment as the Dance Group just completed the implementation of a new payroll software as part of a new co-employer relationship with Insperity PEO.  

The successful candidate joins a community of kind and dedicated arts and administrative professionals who are propelled by Mark Morris's commitment to artistic excellence, access to the arts, and the impact that the arts have in connecting and engaging communities.

RESPONSIBILITIES include but are not limited to:

Payroll Processing

Process bi-weekly payroll for approximately 200 employees (staff, dancers, production crew, teachers, and musicians)
Prepare bi-weekly fee payments for approx. 50 independent contractors (faculty, musicians, production crew)
Verify payroll information (e.g. time sheets, contracts, overtime payments, direct deposits, wage attachments, etc.) for the purpose of ensuring accurate distribution of funds. 
Verify Insperity processing of quarterly and annual Federal 941 and NYS-45 tax fillings 
Prepare timely and accurate year-end W2s and 1099’s and other related reporting forms required by the IRS
Maintain confidentiality and provide superb customer service to address any payroll matters.
Maintain a wide variety of payroll information, files and records in paper and electronic formats for the purpose of providing an up-to-date reference and audit trail in compliance with Record Retention Standards 

HR Administrative Support

Assist in talent acquisition and recruitment processes
Create and analyze payroll, timekeeping and HRIS reports as needed
Update departmental systems with onboarding, offboarding and active staff information
Assisting with annual Audit preparation as needed (financial, workers comp, tax return)

SCHEDULE: This is a full-time exempt 40 hour per week position; Monday - Friday, Flexible hybrid schedule to be determined upon successful completion of introductory period

You will be successful in this role if you:

Can be firm on policies and procedures but flexible in managing people and relationships 
Have patience and grace when interacting with different personality types
Have an excellent memory and zealous attention to detail
Possess strong organizational skills and have the ability to prioritize and meet deadlines 
Are someone with initiative who can take ownership of their work and enjoys working as a team player to reach shared departmental and organizational goals 

QUALIFICATIONS:

At least 2–4 years of payroll processing experience and accounting knowledge
Payroll processing experience required, preferably for union and non-union employees as well as complex pay types, pay codes and pay structures
Excellent interpersonal and communication skills
Rigorous attention to detail and proven ability to work with precision and accuracy 
Proficient with Microsoft 365, including Outlook, Teams, Advanced Excel, Google Suite
Ability to maintain a strict level of confidentiality, discretion, judgment, tact, and diplomacy in all matters is required
Technologically savvy and familiar with computerized accounting and payroll software applications, experience using Blackbaud’s Financial Edge or Insperity Payroll a plus

PHYSICAL REQUIREMENTS: PGeneral mobility in office areas. Ability to operate data processing and other office equipment. Prolonged periods sitting or standing at a desk and working on a computer.

COMPENSATION AND BENEFITS:

Annual Salary: $50,000 - $60,000
Paid vacation, sick/personal leave, holidays and bonus days
Comprehensive benefits package includes Employee Health and Life insurance covered 100%, Flexible Spending Plan, Voluntary vision and dental coverage, Pre-tax commuter benefit, 403(b) retirement plan
Access to special events and MMDG performances (when available)
Access to free and discounted classes at the Dance Center and online

Invitations to cultural events extended to staff members by community partners.

APPLICATIONS:

Applications accepted through our website https://grnh.se/749cc94d7us   
Only candidates selected for an interview will be contacted. No phone calls please.
Incomplete submissions will not be considered.
You will be asked to submit the following as part of your online application:

1-page Cover Letter addressed to Elizabeth Fox, Chief Financial Officer    
Complete résumé highlighting relevant experience.

The cover letter should include answers to each of the following questions:

Why are you interested in working at the Mark Morris Dance Group?
The Payroll/HR Administrator must be able to work accurately and efficiently under hard deadlines while also juggling last-minute requests and information. How have you exhibited this skill in your life experience?

DEADLINE:

Resumes will be reviewed on a rolling basis; the position will remain open until filled, but preference will be given to candidates who apply before October 31, 2024.
Please note that some candidate interviews will be conducted by video using the MS Teams. MMDG can also provide candidates with reasonable accommodation, if needed.